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BJT LEGAL PRIVACY POLICY

Last Updated: 6 November 2025

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BJT Legal Pty Ltd (ABN 18 121 816 108) (BJT Legal, we, us, or our) recognises the importance of protecting your privacy and ensuring the security of your personal information. We are committed to safeguarding the personal information we hold and place a high priority on maintaining its confidentiality, integrity, and security.

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This Privacy Policy explains how we collect, use, disclose, and manage personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).​​

1.  Your consent

By engaging our services, interacting with our website, or otherwise providing personal information to us, you consent to the collection, use, disclosure, and handling of your personal information as described in this Privacy Policy.

2.  What personal information we collect

The types of personal information we may collect and hold include:

  • Full name, date of birth, and gender

  • Contact details (address, phone number, email)

  • Employment details and professional background (if relevant to your matter)

  • Legal matter information and documents

  • Financial information (e.g. payment details, credit history)

  • Website usage data (IP address, browser type, cookies)

  • Health information (where relevant to legal matters or employment)

  • Any other information you provide to us directly or indirectly

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3.  How we collect personal information

We collect personal information through various means, including:

  • Direct interactions (e.g. meetings, phone calls, emails, online forms)

  • Our website (e.g. contact forms, cookies, analytics tools, newsletter subscription)

  • Third parties (e.g. referrers, service providers, recruiters)

  • Publicly available sources

  • Transcription software (e.g. VXT) used to record and transcribe meetings or calls. You may opt out by notifying us

 

Where reasonable and practicable, we collect personal information directly from you. If we collect information from third parties, we will take reasonable steps to notify you.

4.  Why we collect personal infomation

We collect, hold, use, and disclose personal information for purposes including:

  • Providing legal services and managing client relationships

  • Responding to enquiries and requests

  • Verifying identity and conducting due diligence

  • Managing billing, payments, and credit assessments

  • Communicating with you about our services, updates, and events

  • Complying with legal and regulatory obligations

  • Improving our services and website functionality

  • Recruitment and employment administration

  • Transcribing communications for accuracy and record-keeping

5.  Website usage and cookies

When you visit our website, we may collect:

  • Date and time of visit

  • Pages accessed

  • Referring website

  • IP address and browser type

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This information is used for statistical and website development purposes only.

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We use cookies to enhance your experience. A cookie is a small file saved on your computer’s hard drive when you visit our website. Cookies may store preferences and usage data that can assist you in navigating the website when you return. Third-party cookies and tools (e.g. Google Analytics, social media plugins) may also be used

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The cookies we use in no way give us access to your computer or any information about you; other than the information you choose to share with us. You can manage cookie settings via your browser.

6.  Disclosure of personal information

We may disclose personal information to:

  • Your authorised representatives (e.g. your accountant or agent)

  • Courts, tribunals, barristers, statutory bodies, government agencies and platforms

  • Regulated third-party service providers (e.g. PEXA)

  • External service providers that we use to operate our business and manage our business systems (e.g. IT technicians, transcription services, file storage, document production services, couriers, identity verification services, marketing, payment processors and debt collectors)

  • Our professional advisers (e.g. lawyers, accountants, consultants)

  • Entities involved in business transfers or restructuring (including a prospective buyer or insolvency practitioner)

  • Law enforcement or other bodies where required or authorised by law

 

We take reasonable steps to ensure third parties comply with privacy obligations.​

7.  Overseas disclosure

​We do not routinely disclose personal information overseas. If we do, it will be with your consent or as required by law, and we will take reasonable steps to ensure the overseas recipient complies with Australian privacy laws.

8.  Cloud based services

We use secure third-party cloud-based platforms to store and manage personal information, including services such as Microsoft 365 and other legal practice management tools. These platforms may be hosted in Australia or overseas.  We take reasonable steps to ensure that all service providers comply with Australian privacy and data protection laws.

9.  Data security and storage

We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure. This includes:

  • Secure electronic and physical storage

  • Firewalls, encryption, and access controls

  • Staff training and confidentiality protocols

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We retain personal information only as long as necessary and securely destroy or de-identify it when no longer required.​

10.  Access and correction

You may request access to or correction of your personal information. We will respond in accordance with the APPs. We may refuse access in certain circumstances (e.g. legal privilege, privacy of others, unlawful disclosure) and will provide reasons.

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We aim to ensure personal information is accurate, complete, and up to date. If you believe your information is incorrect, please contact us.

11.  Employee records

Employee records are generally exempt under the Privacy Act. However, we comply with employment laws and handle health information (e.g. COVID-19 status) in accordance with applicable legislation.

12. Serious privacy breaches

From 10 June 2025, individuals may seek compensation for serious invasions of privacy. If you believe your privacy has been seriously breached, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) or pursue legal action.

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We will notify affected individuals and the OAIC in the event of a data breach likely to result in serious harm.

13.  Changes to this policy

We may update this Privacy Policy from time to time. The latest version will be available on our website. We encourage you to review it periodically.

14.  Complaints and contacting us

If you have a complaint about our handling of your personal information or believe we have breached the APPs, please contact us:

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Email: lawyers@bjtlegal.com.au
Post: BJT Legal, PO Box 138, Ballarat VIC 3353
Phone:  03 5333 8888

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We will acknowledge your complaint, investigate it, and respond in writing. You may also contact the OAIC via www.oaic.gov.au.

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